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Call for Committees

 

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Call for Volunteers

 

As a membership organization, TNNA offers you, the needlearts professional, the opportunity to take an active role in shaping our industry. Are you interested in contributing to a committee? Learn more about the committees below and click here or on the button below to apply. 

Click on the links below to navigate committee information: 

  • Creation of Task Force/Committee
  • Approved Standing Committees
  • Committee Composition
  • Committee Scopes
  • Committee and Task Force Co-Chairs Responsibilities
  • Liaisons from the Board of Directors to Committees/Task Forces
  • Staff Liaisons to Committees/Task Forces
  • Education Reviewer Team

  • Creation of Task Force/Committee 

    • Board confirms Committees and Task Force 
    • Expression of Interest – call to membership
    • Appoint Board member to serve as a Board Liaison 
    • Work with President on Chair appointments (non-board members)
    • Expression of Interest – call to membership Kick Off 

    Approved Standing Committees

    Standing Committees are those defined in the Regulations or by the Board as performing a continuing function. They can operate indefinitely with member terms defined by the Regulations or Board guidelines.

    • New – Bylaw Committee
    • New – Collaboration
    • Content Committee
    • Finance Committee
    • Marketing Committee
    • New – Membership Committee
    • New - Spinzilla
    • New - Social Media 

    Committee Composition

    • All committee chairs and at least a majority of the members of each committee shall be Members in good standing.
    • Each committee shall be composed of the chair and a minimum of three other members.
    • No member shall serve as chair of more than one standing committee.
    • The Chair of each Standing Committee shall be an ex-officio member of all subcommittees within the respective committee. Subcommittees may include non-members of a committee.
    • All standing committees shall make reports to the Board at its two regular meetings and at such additional times as may be requested by the Board. All committee members shall serve staggered two-year terms.  Any national compensation will be Board approved.
    • Each member and alternate member shall be appointed for one (1) two-year staggered term, so that one-half (1/2) of the members are appointed each year.
    • Any vacancy occurring in a committee shall be filled by the alternates in order of seniority. In the event of more than 2 vacancies, the President shall appoint a replacement member to serve. The replacement committee member shall serve for the remainder of the original term of the member being replaced.
    • The President, upon his/her installation, shall appoint each committee chair, with consideration given to those who have had prior service on that particular committee. Committee members shall be appointed by the President in collaboration with the Committee Chair.

     Committee Scopes

    Quick Links

     

    Bylaw Committee:

    The Bylaws Committee shall suggest any changes in the Bylaws and that would improve efficiency of the Association; shall recommend any changes in the Bylaws to the Board; shall receive and study all suggestions for additions or deletions of amendments, alterations, repeals, and other changes in either the Bylaws from any source, and shall report their recommendations to the Board. Members of any category may make suggestions directly to the Chairperson of the Bylaws Committee, with a copy to the Executive Director. The Bylaws Committee shall conduct an annual review to ascertain all resolutions, motions, amendments made to the Bylaws, Special Rules of Order, and Standing Rules have been updated within the appropriate documents.

     

    Collaboration Committee:

    The Collaboration Committee is charged with identifying potential partners that TNNA could tap into to build upon the offerings for the TNNA membership. 

     

    Content Committee:

    The purpose of this committee is to brainstorm content for the TNNA blog and bi-monthly digest both on a bi-monthly basis and thematically as part of a larger strategy; suggest diverse contributors for articles and posts; write and contribute pertinent content as needed; and provide feedback on submission ideas — all while ensuring the quality and relevance of TNNA’s content remains a top priority.

     

    Finance Committee:

    The Finance Committee shall be chaired by the Treasurer and consist of two (2) members of the Board, the immediate past Treasurer and three (3) general members. The Finance Committee shall study all current problems and procedures of financing the operation of the Association; analyze the efficiency of the Association employees, and make recommendations for any change in Association monetary policies; make reports to the Board; and seek, study, and determine possible sources of income to the Association. The Finance Committee may make in-house examinations of the Association's fiscal records and may request detailed information on any Association accounts.

     

    Marketing Committee:

    The Marketing Committee shall study marketing programs and shall make recommendations to the Board for approval of all material, publications and association representation at national events.

     

    Membership Committee:

    The Membership Committee collaborates with staff to establish and promote programs for recruitment and renewal of TNNA members and integration and retention of members as well as initiatives designed to stimulate growth in all membership categories. Identifies and reviews ideas for new benefits and services for members.

     

    Spinzilla Committee:

    The Spinzilla Committee will provide advice to the staff production team in developing a relevant, market-oriented program.

     

    Social Media Committee:

    The Social Media Committee will provide general oversight of the association’s social media needs. Provide tools, ideas, and processes that support the efficient operations and effective communications behind TNNA to better serve our members and strengthen the organization. This committee will work in collaboration with other committees as needed.

     

     Committee and Task Force Co-Chairs Responsibilities

     

    TNNA Committee and Task Force Co-Chairs are appointed by the President and or President Elect and ratified by the Board of Directors for up to a two-year term to accomplish the goals as established by the board. The primary role of Committee/Task Force Co-Chairs is to work with committee/task force members to develop and implement an annual operating plan based upon TNNA strategic plan and working goals set forth by the board for the coming year.

     

    It is expected that Committee/Task Force Chairs will deliver on the following responsibilities:

    •  Work closely with staff liaison and Board liaison to steward committee to accomplish strategic goals and priorities as assigned by the Board of Directors - ensure the alignment of committee implementation steps with the goals and objectives as set forth by the board.
    • Nurture and build cohesion and alignment among team members.
    • Operating Plan and Budget – work with staff liaison to develop annual committee plan and manage their tasks and priorities to maintain the budget established by the Board and, when needed, provide input to help staff develop Committee/Task Force annual budgets.
    • Committee Membership – Communicate directly with all members expressing interest in serving on the committee; establish annual committee membership based upon needs, strategic plan, and committee charge/scope of work. Recruit new committee members, as applicable.
    • Determine the division of responsibilities within committees to accomplish goals within designated timelines.
    • Meetings – Develop annual meeting schedule, plan agenda, facilitate meetings and manage follow-up.
    • Implementation – Manage implementation of operating plan.
    • Update on Committee Activities –
      • Provide updates to TNNA Board of Directors. Reports due to TNNA headquarters at least 10 days prior to the board meetings.
      • Present recommendations from the committee/task force to the Board of Directors via board liaison.

     

    It is anticipated that committee/task force chairs will have alternating ‘seniority’ for succession planning purposes. Should chairs be appointed for two consecutive years, we recommend a Chair/Vice-Chair structure, with the Vice-Chair to assume the role of Chair in the following year.

     

    Committee and task force chairs and members are required to maintain an active membership status to serve in their roles. Lapsed members are not eligible to serve in these positions.

     

     Liaisons from the Board of Directors to Committees/Task Forces

     

    The role of the Board Liaison assigned to serve as a “liaison” to an operating committee/task force is that of an adviser to the chairs and members. The liaison communicates the directives and strategic thinking of the board on topics of interest to the committee/task force, particularly the strategic thinking behind any assignments/charge given. In addition, the liaison provides counsel to the chair and members to ensure the alignment of committee strategies and specific work plans with the goals and objectives as set forth by the board.

     

    Board liaison role appointments are assigned annually by the seated President-Elect for their upcoming board term

     

    It is expected that the Board Liaison will deliver on the following responsibilities:

    • Communicate the goals and objectives for the committee/task force, and ensure ongoing communication and alignment, as established annually by the Board of Directors – and in particular ensure alignment to the strategic plan.
    •  Attend all committee/task force meetings and conference calls.
    • Ensure recommendations, budgets and operating plans presented to the Board are aligned with original goals and objectives for the committee/task force and present recommendations, budgets and operating plans to the board for discussion.
    • Facilitate effective communication between the committee/task force and the board of directors – e.g. board decisions, approvals, changes in scope or work, recommendations, etc. immediately following a board meeting.
    • Identify potential cross-collaboration opportunities (e.g., between/among committees and Chapters, or between/among committees and LMA headquarters) and initiate/facilitate conversations on these opportunities to ensure alignment with each committee’s strategic priorities and scope of work (as per organization-wide strategic priorities) while avoiding duplication of effort.
    • Work with committee leaders to ensure appropriate committee succession planning and leadership development of committee members.
    • Foster collaborative working relationships between staff, chair and committee members. If the committee is unable to perform its work successfully for any reason, escalate concerns to the Executive Director.
    • In the event a committee/task force chair or committee is not performing, the liaison works with the staff liaison to strategize on steps to be taken to get the chair or the committee to perform, including seeking removal by the board.
    • Ensure reports are submitted to the board of directors in a timely fashion by the chair or personally submit the reports in advance of Board meetings.

     

     Staff Liaisons to Committees/Task Forces

    The role of the Committee Staff Liaison is to:

    •  With committee chair(s), steward committee with strategic goals and priorities in mind - ensure the alignment of committee strategies with the goals and objectives as set forth by the board.
    • Assure that the committee’s work is effectively represented at Board meetings.
    • Work with committee/task force chairs and board liaisons to draft operating budgets for approval by the board.
    • Communicate and share information.
    • Attend meetings.
    • Conference call/meeting protocol –
      • Schedule meetings (via an Outlook calendar appointment) for quarterly/monthly committee meetings – usually done as a recurring appointment so they are in people’s calendar for the year.
      • 24 hours before a committee call, a reminder (with agenda developed by committee/task force chair) should be distributed.
      • Serves as call lead and will initiate calls on conference call system.
      • Maintain accurate roster of committee members.
      • Save committee minutes to network files - organized by committee and year;
      • Ensure a committee report is produced and received prior to each board meeting.

    Education Reviewer Team

    Volunteer when it fits in your schedule with our Education Reviewer team!

    • Reviewers commit to evaluating approximately 75-100 submissions during our Trade Show Call for Teachers.
      • Each submission review requires 2-3 minutes, so this is a commitment between 3-5 hours in total.
      • Reviewers are asked to review all submissions in their preferred technique (knitting/crochet, needlepoint, CTE, spinning/weaving) as well as all business class submissions.
      • TNNA will provide online training for how to access the online review tools and to record your feedback, as well as one-to-one support whenever it’s needed.
    • The review period for Winter Market would begin in October, but we have year-round education submissions for webinars as well!
     
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